Requesting a cash-out of leave

This section explains the process and responsibilities involved when an employee asks to cash-out their leave.

On this page

• Process definition
• Employee responsibilities
• Manager responsibilities
• Finance responsibilities
• Trusted source responsibilities
• Pay Centre responsibilities

Process definition

If an employee’s collective agreement provides for it, they may request full or partial payment during a fiscal year for:

• accumulated compensatory leave
• earned but unused vacation leave credits

Employee responsibilities

The employee sends the request for leave to be cashed out in full or in part to their manager for approval.

Manager responsibilities

Upon receipt of information provided by human resources, the section 34 manager approves any leave cash-outs.

Once the cash-out has been approved, the section 34 manager:

• sends the cash-out request to the trusted source for authentication
• forwards the authenticated cash-out request, under cover of a completed pay action request, to the Pay Centre Mail Facility by encrypted email, fax or mail, for processing

Finance responsibilities

Finance provides section 33 authorization of the transaction in Phoenix.

Trusted source responsibilities

Upon receipt of the request, the trusted source authenticates signatures on paper requests before the department sends them to the Pay Centre, for example:

• the section 34 signature for all requests affecting financial results or a manager’s budget
• the human resources delegated signature for all requests being submitted by departments (excluding those sent directly by employees)

Pay Centre responsibilities

The Pay Centre:

• checks the trusted source list
• validates and updates the leave balance against Human Resources Management System data
• processes the leave cash-out transaction in Phoenix