Event and conference coordination services
If you are looking to host an event, conference or meeting in the National Capital Region, or are you planning a major event or an international conference somewhere in Canada, learn how our event and conference coordination services can help.
On this page
Description of services
In-house conference facility services
At each of our locations in the National Capital Region, we offer:
- event and conference planning for in-person, virtual and hybrid events
- in-house audio-visual support
- services contracting
- set-up and tear-down
- ceremonial and protocol support
- on-site management
- simultaneous interpretation
- Indigenous cultural ceremonies
- other specialty arrangements
Major events and international conference services
Logistical support services
From anywhere in Canada, we:
- offer event management services for planning, managing, and delivering major events and international conferences
- provide budget planning services
- support classified events up to Top Secret level
- provide on-site management of events from set-up to tear-down
- facilitate heads of delegation courtesy clearances at points of entry into Canada
- facilitate Indigenous cultural ceremonies
Procurement and contracting
We can source goods and services such as:
- meeting venues
- catering
- hotels
- transportation
- accreditation
- simultaneous interpretation and translation
- security
- audiovisual services
- ceremonial and protocol services
Hospitality
We can provide advice and input into the development of your event hospitality request based on Treasury Board policies and directives.
Our locations
Find capacities and information for our four locations in the National Capital Region:
- John G. Diefenbaker Building—111 Sussex Drive, Ottawa, Ontario
- National Library and Public Archives Building—395 Wellington Avenue, Ottawa, Ontario
- Place du Portage, Phase IV—140 Promenade du Portage, Gatineau, Quebec
- Willson House—356 Meech Lake Road, Chelsea, Quebec
Service standards
Past clients have reported that our services provide an excellent return on investment in terms of time and cost efficiencies. We understand that reputations are at stake when hosting a Government of Canada event, and we proudly deliver a no-fail approach. We will be with you every step of the way to ensure your event runs smoothly and to your satisfaction.
Requesting our services
To learn more or request these services, complete the service request form or Contact Events and Conference Management.
We operate on a cost-recovery basis, and will be pleased to provide you with an estimate of associated fees during the planning process.
Hours of operation
Monday to Friday from 8 am to 4 pm Eastern Standard Time (additional fees and overtime may apply outside of these hours).