Request for private sector organization screening form

A completed Request for private sector organization screening (PSOS) form is required in specific instances to sponsor eligible organizations for a security clearance with the Contract Security Program.

Visit how to be sponsored as an underrepresented supplier and how to be sponsored as a subcontractor to find out when a PSOS form is required to either be sponsored or to sponsor another eligible organization.

Only an approved source may complete this form. Visit who can sponsor to find out who is recognized as an approved source.

Learn more about the sponsorship process and security screening for government contracts.

Submitting the form

Email:: tpsgc.ssiinscription-issregistration.pwgsc@tpsgc-pwgsc.gc.ca
Mail:: Public Services and Procurement Canada
Contract Security Program
Registration Division
Mail stop 33-4
130-161 Goldenrod Driveway
Ottawa, ON K1A 0S5

Other format available for download:

Request for private sector organization screening form—(PDF, 288KB)

A—Type of application (required)

If this is the organization's first request for a private sector organization screening, select “New.” If the organization is applying for a higher level of screening under the same or another contract or project, select “Upgrade.”

New

Upgrade

B—Information on the proposed organization

1. Legal name (required)

2. Business name (if different from legal name)

3. Mailing address (required)

4. Civic (physical) address

5. Organization telephone number (required)

Provide a number that isn't likely to change.

6. Organization fax number

7. Surname and given name of contact person (required)

For a designated organization screening (protected level requirement), provide the full name (surname, given name) of a contact person within the organization who is aware of the request for a private sector organization screening.

For a facility security clearance (classified level requirement), provide the full name (surname, given name) of the organization's president or highest-ranking official in Canada.

8. Title of contact person (required)

9. Telephone number of contact person (required)

10. Email address of contact person (required)

11. Preferred language of correspondence (required)

English

French

C—Information on the registered or head office in Canada (if different from section B)

1. Legal name

2. Business name (if different from legal name)

3. Civic (physical) address

D—Reason for the private sector organization screening request (select those that apply, at least one is required)

Contract or request for proposals (RFP)

Provide the contract or RFP number (required)

Subcontract

Provide the prime contract and subcontract number (required)

If selecting this option, you must also attach a completed Treasury Board of Canada Secretariat security requirements checklist.

Program or project

Provide the name of the program or project (required)

Major Crown project

Provide the name of the Crown project (required)

Other

Provide details (required)

E—Information on security requirements

To gain access to protected or classified information, assets and work sites, personnel must have the respective reliability screening or security clearance.

A reliability status screening is required to access Protected A, B and C, and foreign restricted information, assets and work sites.

A security clearance at the level of information, assets and work sites to be accessed is required to access Confidential, Secret and Top Secret. In the case of North Atlantic Treaty Organization (NATO), a NATO security clearance at the level of the classified information, assets or work sites to be accessed is required prior to access. A security clearance also entitles a person to access protected information and assets on a need-to-know basis.

Learn more about reliability status and personnel security clearances in Chapter 4: Personnel screening of the Contract Security Manual.

1. Indicate level(s) of personnel security screening required (select those that apply, at least one is required)

Reliability status

North Atlantic Treaty Organization (NATO) Confidential

Secret

NATO Secret

Top Secret

COSMIC Top Secret (the classification COSMIC is the NATO Top Secret designation)

2. Will the proposed organization be required to store protected or classified information or assets? (required)

Yes

a) If yes, indicate security level(s) of information or assets to be stored (select those that apply, at least one is required)

The level(s) you select may not be higher than the level(s) you identified above in question 1 of section E.

Also, provide address(es) where information or assets will be stored in b) and c) below. If completing this section, please attach a completed Treasury Board of Canada Secretariat security requirements checklist.

Protected A

Protected B

Protected C

Confidential

NATO Confidential

Secret

Top Secret

NATO Secret

COSMIC Top Secret (the classification COSMIC is the NATO Top Secret designation)

b) Civic (physical) address (required)

c) Civic (physical) address

Once you click on the Add button a new box appears above and you need to "tab up" to find it and fill it out.

If you click on the "Delete" button the required box will be removed from the page.

3. Will the proposed organization be required to store protected or classified communications security (COMSEC) information or assets? (required)

Yes

a) If yes, indicate the security level(s) of Protected or Classified COMSEC information or assets to be stored (select those that apply, at least one is required)

The level(s) you select may not be higher than the level(s) you identified above in question 1 of section E.

Protected A

Protected B

Protected C

Confidential

Secret

Top Secret

4. Additional information

Provide any additional information that you feel is important or would assist in processing this form.

F—Information on the procurement officer or project manager requesting private sector organization screening (if different from section G)

To be completed by the procurement officer or project manager. If this is the same individual as the approved source, leave this section blank and skip to section G.

1. Surname, given name

2. Title or rank

3. Department, agency or organization

4. Branch or directorate

5. Mailing address

6. Email address

7. Telephone number

8. Fax number

9. Signature of procurement officer or project manager (sign by hand)

Date (yyyy-mm-dd)

G—Information on the approved source requesting the private sector organization screening

The approved source must complete this section of the form.

1. Surname, given name (required)

2. Title or rank (required)

3. Department, agency or organization (required)

4. Branch or directorate (required)

5. Mailing address (required)

6. Email address (required)

7. Telephone number (required)

8. Fax number

9. Signature of approved source (sign by hand)

Date (yyyy-mm-dd) (required)

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Public Services and Procurement Canada

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2025-05-08

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Request for private sector organization screening form

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