ProServices
Preliminary information request template

The purpose of a ProServices Preliminary Information Request (PIR) is to ensure the specific expertise exists within the ProServices supplier base. General use of the ProServices categories will not require a PIR, however when a client department is looking for a very specific expertise, then using a PIR is recommended in order to obtain an appropriate list of pre-qualified suppliers to work from.

The PIR should be sent via email to all the pre-qualified suppliers appearing on a category specific Centralized Professional Services System (CPSS) suppliers search result list.

Subject of email: ProServices Preliminary Information Request (PIR)

<Name of Department> is enquiring whether or not the following expertise can be found from the list of pre-qualified ProServices suppliers listed under Stream <Enter stream number and name>: <Enter category number and name> ,(<select one: Junior, Intermediate, Senior> level):

• <Enter in specific expertise or knowledge being requested> and
• <Enter an estimated timeframe so suppliers can address their capacity to supply a resource>

Those suppliers who have the above requested expertise, please respond by return email by <Insert date and time (2 day turnaround time is recommended)>.

Note: responding to this enquiry does not guarantee to the suppliers an invitation for any future Request for Proposals (RFP) issued and/or subsequent contracts.

Should the PIR yield no responses, please contact ProServices and provide the following:

• a copy of the PIR email
• the category and level of expertise required
• the dollar value of the requirement
• CPSS suppliers search results list (both the filtered and final list)
• the Statement of Work
• the RFP (if applicable)

ProServices will review all documentation and explore the possibility of granting an exemption from using the method of supply for your requirement.