IRCC Deputy Minister Transition Binder 2022: IRCC Decision-Making Structure

July 2022

Overview

• Corporate Governance is constantly adapting and evolving in order to continue to effectively support the departmental decision-making process, its overall operations and to ensure the Department has the right governance vehicle.
• With significant departmental growth underway, constant changes and evolution of the department, current governance model (Slide 2) is being revisited (Slide 3) in order to have an even more streamlined approach to decision-making.
• The new model will reinforce proper committee alignment and decision paths for upmost departmental planning and decision-making, and includes new initiatives such as the recent “Transformation Governance” implementation.

Current IRCC Decision-Making Committee Structure

DM Corporate Governance

Oversees the horizontal, strategic decisions and direction of the organization

Minister - Deputy Minister Committee (MIN-DM)

Occurs weekly

• Provides priority updates based on the Mandate commitments.
• Decision-making and briefing forum for requested topics or hot issues.

Executive Committee (ExCom)

Reports to Minister - Deputy Minister Committee (MIN-DM)

Occurs weekly

• Decision-making and oversight body for departmental-wide issues.
• Sets priorities and provides high-level strategic direction.
• Serves as a pre-brief committee in preparation to Ministerial Briefings, as needed.

Transformation Committee (TransCom)

Occurs bi-monthly

• Provides departmental-wide leadership toward achieving IRCC’s service transformation vision, objectives and outcomes.

ADM Operational Governance

Oversees  the tactical, day-to-day, operational decisions of the organization.

LookAhead

Occurs weekly

• Platform for information-sharing within the Department.

Corporate and Finance Committee (CFC)

Reports to Executive Committee (ExCom)

Occurs bi-weekly

• Provides risk-based strategic advice, recommendations, and decisions in support of financial and management excellence and accountability.

Issues Management Committee (IMC)

Reports to Executive Committee (ExCom)

Occurs bi-weekly

• Robust discussion and decision-making at the Senior Management level on specific issues and challenges related to program, policy and operational priorities.

Digital Transformation Programme Board (DTPB)

Reports to Transformation Committee (TransCom)

Occurs every six weeks

• Robust discussion and decision-making, whose main activities will be to monitor the transformation and DPM roadmaps and other transformation initiatives.

DM/DMA Advisory

Provides insight on more specific standing issues and results.

Departmental Audit Committee (DAC)

Provides objective advice and recommendations regarding the sufficiency, quality and results of assurance on the adequacy and functioning of IRCC’s risk management, control and governance frameworks and processes, including accountability and auditing systems.

Performance Measurement and Evaluation Committee (PMEC)

Uses performance measurement and evaluation information to improve the effectiveness and efficiency of Departmental programs. It ensures timely course-correction to enhance program results.

National Security Committee (NSC)

Aims to strengthen domain and operational awareness of national security issues relating to the Department as well as identify priorities and develop advice relating to national security matters.

Legal Issues Management Committee (LIMC)

Supports the Deputy Minister and Associate Deputy Minister in the effective management of significant legal issues and risks arising from operations, policies, procedures, and litigation, and to strengthen the management of legal costs incurred by the Department.

Proposed IRCC Decision - Making Committee Structure

Decision-Making (Enterprise level)

MinDM

• Chair-Minister
• Occurs Weekly
• Information Sharing with Executive Committee
• Corporate Endorsement Body

Executive Committee

• Chair-DM
• Occurs Weekly
• Information Sharing with MinDM
• Corporate Endorsement Body

DM Transformation Touch Point

• Chair-DM
• DPM 2 & 3 Assurance & Oversight

Executive Sponsor

• DM IRCC
• Accountability

Extended Transformation Committee

• (Sponsoring Group)
• Chair – Executive Sponsor
• Occurs Bi-Monthly
• DPM 2 & 3 Endorsement Body
• Reports and escalates to Executive Sponsor
• Reports to DM Core Services Committee
• Information sharing with Departmental Audit Committee
• External stakeholders

Decision-Making (ADM level)

LookAhead

• Chair – ADM SPP
• Corporate Endorsement Body

Issues Management Committee

• Co-Chairs – ADM OPS & SPP
• Occurs Bi-Weekly
• Corporate Endorsement Body
• Report to Executive Committee

Corporate and Finance Committee

• Co-Chairs – ADM CS & CFO
• Occurs Bi-Weekly
• Reports to Executive Committee
• Corporate Endorsement Body

Departmental Enterprise Architecture Board

• Co-Chairs – ADM Mod & CIO
• Occurs Monthly
• Reports to Executive Committee
• Corporate Endorsement Body
• Information Sharing with Program Board

Program Sponsor

• Accountability

Program Board

• Co-Chair – For DPM 2/Other – CIO & PS/SRO
• Chair – for DPM 3 - PS/SRO
• Occurs Monthly
• Reports to Extended Transformation Committee
• Reports and Escalates to Program Sponsor
• Information Sharing with Departmental Enterprise Architecture Board
• Information Sharing with Internal Audit Led Assurance
• External stakeholders

Assurance & Oversight (Enterprise level)

DM Core Services Committee

• Occurs Quarterly
• Corporate Assurance & Oversight

Departmental Audit Committee

• Chair – CAO
• Occurs Quarterly
• Information Sharing with Extended Transformation Committee

Performance Measurement & Evaluation Committee

National Security Committee

Legal Issues Management Committee

Assurance & Oversight (ADM level)

Internal Audit led Assurance

• Chair – CAO
• Corporate Assurance & Oversight
• Information Sharing with Program Board
• Reporting to Departmental Audit Committee

Formal Independent Audit Reports