National Dose Registry's Web Portal: Instructions for radiation workers

1. Click on the following link: https://rap-par.hc-sc.gc.ca/ords/f?p=500
2. You will be directed to the language selection screen. Click on your preferred language button.
3. On the next screen, click the 'Continue to GCKey' button. You can also log in using a Sign-In Partner.
4. On the 'Welcome to GCKey' screen, click the 'Sign Up' button.
5. Review the terms and conditions, then click the 'I accept' button.
6. In the username field, enter your chosen GCKey username, and then click the 'Continue' button.
7. Enter a password that meets the security criteria displayed on the screen, then click 'Continue'.
8. On the following screen, choose your recovery questions from the dropdown menus, fill in your answers, and click 'Continue'.
9. Enter and confirm your email address on the "Optional Account Recovery" screen, then click 'Continue'.
10. A confirmation screen will appear indicating that your GCKey sign-up is complete. Click 'Continue'.
11. You will receive a confirmation email containing a unique confirmation code. Copy the code from the email.
12. Paste the confirmation code into the designated field, then click 'Continue'.
13. You will see a confirmation that your email recovery step is complete. Click the 'Continue' button to proceed.
14. You will be presented with the Welcome message. Click on the 'Continue' button.
15. You will be presented with the Two-factor authentication screen.
16. Select your preferred method and follow the instructions. The email address method is shown here as an example.
17. Enter your email address and click on 'Continue'. Look for an email in your inbox and enter the code within 20 minutes. Then, click on the 'Continue' button.
18. You will see the 'Recovery codes' screen. Save the codes, check the box and then click 'Continue'.
19. Once successful, you will see the 'Two-factor authentication setup complete' screen. Click on the 'Continue' button to complete the process.

2. How to complete your Health Canada account registration

1. After successfully creating your GCKey account, you will be redirected to the 'Health Canada' Registration Site.
2. Click on the 'self-registration' link.
3. You will be presented with a screen to accept the 'Terms and Conditions of Use for Health Canada's E-Services'. Read them and click on the 'I accept' button.
4. You will be presented with the 'New User Registration' form.
5. Fill in the required information and click 'Next'.
6. Verify the information that you entered and click 'Submit'.
7. Your Health Canada account is now created and you are ready to enroll to the NDR portal.

3. How to register to the NDR portal and access your dose history summary report

1. If you are coming directly from Section 2 above, go directly to step 5. If you already have your GCKey and are not accessing the portal for the first time, follow the next steps to reach the NDR portal.
2. Click on the link https://rap-par.hc-sc.gc.ca/ords/f?p=500. On the language selection screen, click on your preferred language button.
3. On the next screen, click 'Continue to GCKey'.
4. On the 'Welcome to GCKey' screen, enter your GCKey Username and Password, then click the 'Sign-In' button.
5. You will be directed to the NDR Portal Enrollment screen. Review the Eligibility Details, check the box to agree to the terms and conditions, and click the 'Apply Now' button.
6. Complete the 'National Dose Registry (NDR) – Access Request Application' form by entering your First Name, Last Name, SIN, Date of Birth, and Personal Email Address, then click 'Submit'. If you have an activation code (provided by the NDR staff), click on 'I have an activation code'.
7. Wait for your application to be processed. Be patient, this can take some time. Do not refresh the page. You will receive a confirmation or rejection email when the process is complete. If your information is incorrect or if you don't have records in the NDR database, your application will be rejected.
8. You will be presented with the National Dose Registry (NDR) – Account pending screen. Click on 'OK'.
9. Click on 'NDR Portal' on the following screen to access the NDR portal, where you can access your Dose Report (if your application is successful).
10. You will land on the NDR Portal main page (Home). You can always come back to this page by clicking 'Menu' and selecting 'Home'.
11. To download your Dose History Summary report in PDF format, click on 'Proceed to dose history summary report'. Alternatively, click on 'Menu', select 'Radiation Worker' and then 'Download dose history summary (PDF)'.
12. Click on the 'Dose History Summary' button of your choice to download a copy of your Dose Report. If your work falls under the Canadian Nuclear Safety Commission's (CNSC) jurisdiction, you will likely need the CNSC Text report. Otherwise, choose the DHS text report (also known as the Personal Dose History Summary report). Confirm with your employer which report is required.
13. You can open the Employee Dose History Report by clicking on the link in your 'Downloads' folder.
14. The 'Menu' also offers an accessible HTML version of the Dose History Summary Report. To access it, click on 'Menu', select 'Radiation Worker' and then 'View dose history summary (html accessible)'. In the 'report' box, pick the type of report you want to see (see step 11 above). In the 'report detail' box, select the information you want to view.
15. Once you are ready to log out, click on 'Menu' and select 'Sign out'.

For any questions, contact the NDR team at the following email address:
ndr-fdn@hc-sc.gc.ca