Declare the eligibility of your grain at delivery
When you deliver grain to a licensed grain company in Canada, you must complete a Declaration of Eligibility for Delivery of Grain (PDF) to confirm that the grain you are delivering is of a variety that is eligible for the kind (and class, if applicable) of grain being sold. This declaration of eligibility provides valuable information for protecting Canada’s grain quality assurance system.
A declaration of eligibility is required for the following kinds of grain:
- barley
- beans
- buckwheat
- canola
- faba beans
- flaxseed
- lentils
- mustard seed
- oats
- peas
- rapeseed
- rye
- triticale
- wheat (including durum)
This list aligns the requirement for declarations with grains that are subject to variety registration based on quality considerations.
Eligible varieties for specific classes of wheat and barley are found in variety designation lists that are maintained by the Canadian Grain Commission.
Eligible varieties of other kinds of grain are registered by the Canadian Food Inspection Agency.
If you deliver an unregistered variety to a licensed elevator in Canada, unless otherwise established by order of the Canadian Grain Commission, your delivery is only eligible for the lowest grade established by regulation for that kind of grain.
How to declare the eligibility of your grain
You must sign a Declaration of Eligibility for Delivery of Grain at least once every crop year for each licensed grain company you deliver to, and it must be made at or before the first delivery of the year.
The company purchasing your grain may use the prescribed Declaration of Eligibility for Delivery of Grain form (PDF).
They may also choose to combine the Declaration of Eligibility for Delivery of Grain with a commercial declaration or grain contract. Grain companies that use a combined form must clearly identify the wording that is required by the Canada Grain Act and show it as a separate and distinct section.
You have the right to ask that the grain company use the prescribed Declaration of Eligibility for Delivery of Grain form instead of a combined document.
If you do not declare the eligibility of your grain, the company may refuse to accept or be unable to accept your delivery.
For more information about how the declaration requirement is implemented in Canada, refer to the detailed delivery declaration questions and answers.
Penalties for undeclared deliveries and false declarations
The Declaration of Eligibility for Delivery of Grain is required for all deliveries of grains designated under the Canada Grain Act that are listed in the Kinds of Grain that Require a Declaration of Eligibility for Delivery of Grain (PDF) regulatory document.
The following are offences under the Canada Grain Act and are subject to penalties as set out in Section 107 (2) of the Act:
- selling grain that requires a declaration without one signed
- making a false or misleading statement
If you signed a combined declaration, the penalties set out by the Canada Grain Act only apply to your declaration regarding the eligibility of the variety you are delivering.
Contact us
Derek Bunkowsky
Chief Grain Inspector for Canada
800-303 Main Street
Winnipeg MB R3C 3G8
Telephone: 204-297-8541 or 204-983-2780
Email: derek.bunkowsky@grainscanada.gc.ca