Guidance document for Off-Road Small Spark-Ignition Engine Emission Regulations: chapter 8

8. Importing an Engine

• 8.1.  What is the business number required in paragraph 19(1)(b) of the Regulations?
• 8.2.  Is there a special form for the importation declaration specified in section 18 of the Regulations?
• 8.3.  Is there any suggested wording for the statement under paragraph 19(1)(f) of the Regulations?
• 8.4.  Who is eligible to sign the import declaration as the "duly authorized representative" of the company?
• 8.5.  What is the bulk declaration mentioned in subsection 19(2)?

Only engines that comply with the Regulations are eligible for importation.

Under section 19 of the Regulations, any company importing an engine shall submit a declaration at a customs office. This declaration must provide

1. the name and address of the importer;
2. the business number assigned to the company;
3. for a loose engine, the name of its manufacturer, its model and model year;
4. for a machine, the name of its manufacturer, the make, model and type of the machine;
5. the date of importation; and
6. a statement that the engine bears the national emissions mark or that the company is able to produce the evidence of conformity or complies with the Canadian emission standards.

Under section 21 of the Regulations, any engine that is imported by a person who is not a company shall be labeled with:

1. the national emissions mark;
2. the EPA engine information label; or
3. a label showing that the engine conformed to the emission standards of the California Air Resources Board (CARB) in effect at the time of its manufacture.

The presence of one of the above identified labels on the engine is normally sufficient evidence to indicate that the engine conforms to Canadian emissions standards at the time of manufacture. There is no explicit importation documentation requirement for engines imported by a person that is not a company.

8.1  What is the business number required in paragraph 19(1)(b) of the Regulations?

The business number (BN) is a numbering system that simplifies and streamlines the way businesses deal with the federal government. It is assigned by the Canada Customs and Revenue Agency to uniquely identify business entities and must be supplied on customs documents.

More information on the business number is available at http://www.cra-arc.gc.ca/tx/bsnss/tpcs/bn-ne/menu-eng.html

8.2  Is there a special form for the importation declaration specified in section 18 of the Regulations?

No. The required declaration can be provided by a company in three different ways.

1. The information required typically corresponds to the information provided on the commercial invoice required at importation. The company may add the statement of conformity required under paragraph 19(1)(f) of the Regulations onto their commercial invoice.
2. If eligible, the company may provide the bulk declaration described in subsection 19(2) of the Regulations.
3. The company may submit the declaration on a separate form provided by the company.

8.3  Is there any suggested wording for the statement under paragraph 19(1)(f) of the Regulations?

Yes. This wording may be used: "All engines in this shipment conform to the Canadian Off-Road Small Spark-Ignition Engine Emission Regulations".

8.4  Who is eligible to sign the import declaration as the "duly authorized representative" of the company?

"Duly authorized representative" means a person with written authority to act on behalf of the company. Any authorized employee of the company or a separate commercial entity under contract with the company, such as a customs broker, can sign documents as the duly authorized representative of the company.

8.5  What is the bulk declaration mentioned in subsection 19(2)?

Any company that imports 500 or more prescribed engines in a calendar year may provide the information required under subsection 19(1) of the Regulations via a bulk declaration.