Review of the Departmental Financial Management System Renewal Project: chapter 5

4. Conclusion

Overall, the review team found that the project management approach used by the Departmental Financial Management System Renewal Project team was appropriate; however, the review team noted several areas where improvements would be required to reduce some risks to the Department:

• There should be a proper governance structure and direction for the implementation of the Enterprise Asset Management (EAM) module (Phase 2), and this governance structure should include a Project Steering Committee that meets frequently, has broad Environment and Climate Change Canada (ECCC) representation and formalizes its proceedings;
• Skills related to technical requirements of asset management functions in SAP and to project management skills and practices that were developed by ECCC team members during the project prior to April 1, 2015 should be leveraged for EAM (Phase 2) implementation;
• Support to users through ECCC’s support organization should be available beginning April 1, 2015, and support to users should be coordinated between the Finance and the Corporate Services branches; and
• Documentation and testing of internal controls impacted by the SAP implementation should be completed in a timely manner.