Employees: Confirm your personal information in PeopleSoft and Phoenix!

April 18, 2023 - Defence Stories

Please take a moment to ensure that all of your personal information is up to date in PeopleSoft (HRMS) (only accessible on the National Defence network). This includes your home, mailing address, email address and your Emergency Contact information.

The Phoenix Pay System (only accessible on the National Defence network) uses the mailing address when sending paper correspondence to employees. Although the majority of correspondence is sent by mailing address, we are adapting to a remote work environment and have started sending correspondence by email address. This is especially important when communicating important information to employees who are on leave. If you have not yet entered your mailing address or your personal email address into PeopleSoft (HRMS), you must do so.

DND uses the Emergency Contact in PeopleSoft (HRMS) to notify your close ones if you become ill, injured, are missing or pass away while on duty. It’s important to update this emergency contact on a regular basis to ensure the right individual is contacted in case of an emergency.

To update or add your personal information in PeopleSoft (HRMS) (only accessible on the National Defence network), select Self-Service > Personal Information > Home and Mailing Address, Email Address, or Emergency Contacts from the Main Menu.

Once you have updated your personal information in PeopleSoft (HRMS) – please ensure you review and confirm the change has updated in the Phoenix Pay System (only accessible on the National Defence network):

• Log into Phoenix Employee Self Service to view your Personal Information
• Home/Mailing Address/Emergency Contacts can be found in the Personal Information Summary

Employees who are currently on leave without pay or who do not have access to the DWAN will require support to ensure home and mailing addresses are updated.

If you need help with updating your personal information, contact HR Connect RH (only accessible on the National Defence network) online or by calling 1-833-747-6363.