Defence Team managers: How do I approve overtime?

February 28, 2022 - Defence Stories

Did you hear? DND created a new Overtime Toolkit (accessible only on the National Defence network) that provides civilian and military managers with comprehensive instructions and information about approving overtime.

The question is: How do I approve overtime? As a section 34 manager, you can approve an employee’s submission for overtime compensation in cash or in leave. Authorization should be completed prior to the employee working in excess of their scheduled hours of work.

Each process varies; however, both civilian and military section 34 managers have the ability to ensure each overtime approval is seamless. Under the Approving Overtime (accessible only on the National Defence network) section in the toolkit, there are breakdowns for how to approve over time in leave and approve overtime in cash – you will find thorough steps to help guide you through each process.

To ensure timeliness of approvals, be sure to follow pay deadlines, as they are subject to change. Please consult the Improving Pay Outcomes for Civilian Employees: Manager’s Pay Responsibilities Calendar (accessible only on the National Defence network) for further information. You can also access the following printable PDFs for easy access:

• Approving overtime in leave – printable PDF [PDF - 915KB] (accessible only on the National Defence network)
• Approving overtime in cash –  printable PDF [PDF - 976KB] (accessible only on the National Defence network)

For questions about HR, access HR Connect RH online (accessible only on the National Defence network) or by calling 1-833-747-6363 (for Defence Team use only).

Your input matters to us! If you have any feedback on the new Overtime Toolkit, please let the HR-Civ Communications Team know.