Reimbursement of Professional Membership Fees

January 26, 2021 - Defence Stories

To reduce the pressure on the Phoenix backlog, ADM(HR-Civ) and ADM(Fin) had put in place an interim process to reimburse Professional Membership Fees (PMF) directly in DRMIS. This allowed for prompt payment to employees, but the manual reimbursement and creation of T4/Relevé 1 was lengthy and complex.

DND’s pay backlog has now been reduced by 67% in the last two years and we are now better positioned to reinstate the PMF payment through Phoenix. This will ensure greater accuracy of maximum pensionable/insurable earnings and timely and accurate distribution of T4/Relevé 1 slips.

Effective immediately, employees must request the reimbursement of their PMF through the following process:

• Submit your Pay Action Request (PAR) through HRSS
• Select the following Work Type/Sub Work Type:
  • Entitlements (Non-Automated Allowances)/Membership Fees
• Attach the completed DND 2815 form with employee and delegated Section 34 manager approval
• Attach receipt of payment to the Association/Institution

DND Compensation in collaboration with Public Services and Procurement Canada will work together during this transition to ensure that PMF reimbursements be addressed based on the 45-day service standard of the Pay Centre.