Update: Holiday Season Deadlines to Submit and Approve Timesheets
November 17, 2020 – Defence Stories
With the holiday season fast approaching, there are changes to the normal timelines to submit and approve timesheets. To receive basic pay, employees and managers must meet the deadlines listed below. This applies to:
- Employees who work on an on-call basis; or
- Indeterminate and Term on an approved progressive return to work program (Disability/Rehabilitation).
Read your respective Employee and Manager roles and responsibilities to ensure pay documentation is completed properly and on time. Stay current on Phoenix pay processing schedule and other issues by visiting the ADM(HR-Civ) Compensation and Benefits site (links only accessible on the DND network).
| Time Period | Deadline | Method | |
|---|---|---|---|
| Employees reporting to Civilian Section 34 Manager | 26 November 2020 – 9 December 2020 | By 7 December 2020 (for hours worked up to 9 December) By 10 December 2020 (for hours worked on 8 & 9 December 2020) |
Submit hours in Phoenix timesheet for their Civilian Section 34 Manager |
| 10 December 2020 – 23 December 2020 | By 23 December 2020 | ||
| 24 December 2020 – 6 January 2021 | By 7 January 2021 | ||
| Employees reporting to Military Section 34 Manager | 26 November 2020 – 9 December 2020 | By 6 December 2020 (for anticipated worked hours up to 9 December 2020) By 9 December 2020 (for worked hours on 8 & 9 December 2020) |
Submit timesheet form(s) to their Military Section 34 Manager |
| 10 December 2020 – 23 December 2020 | By 22 December 2020 (for anticipated worked hours up to 23 December 2020) | ||
| 24 December 2020 – 6 January 2021 | By 6 January 2021 | ||
| Civilian Section 34 Manager | 26 November 2020 – 9 December 2020 | By 8 December 2020 (for hours worked up to 9 December 2020) By 11 December 2020 (for hours worked on 8 & 9 December 2020) |
Approve in Phoenix Pay System |
| 10 December 2020 – 23 December 2020 | By 24 December 2020 | ||
| 24 December 2020 – 6 January 2021 | By 8 January 2021 | ||
| Military Section 34 Manager | 26 November 2020 – 9 December 2020 | By 7 December 2020 (for hours worked up to 9 December) By 10 December 2020 (for hours worked on 8 & 9 December 2020) |
Approve and submit timesheet forms via the Human Resource Services and Support (HRSS) Portal |
| 10 December 2020 – 23 December 2020 | By 23 December 2020 (for anticipated worked hours up to 23 December 2020) | ||
| 24 December 2020 – 6 January 2021 | By 7 January 2021 |
Read your respective Employee and Manager roles and responsibilities to ensure pay documentation is completed properly and on time. Stay current on Phoenix pay processing schedule and other issues by visiting the ADM(HR-Civ) Compensation and Benefits site.